VISA FORMALITIES

ALL FOREIGN NATIONALS ARE REQUIRED TO APPLY SPECIFICALLY FOR A CONFERENCE VISA.

All foreign nationals require a valid visa to enter India. All are requested to apply for the conference visa. International participants willl receive invitation letters from the IC-EEE 2015 organizers, which are required to apply for a conference visa. It is strongly advised that an application for visa may be made by the delegates to the Indian Embassy/Mission in their home country well in advance (preferably two months prior to the conference) due to possible delays in visa processing. Generally conference visa is a three month valid, single enty Visa.

Eligibility for a Conference VISA

Conference visa is granted to a foreigner

(i) whose sole objective of visiting India is to attend a conference / seminar or workshop being held in India

(ii) who holds a valid passport, and a re-entry permit if that is required under the law of the country of nationality of the applicant

(iii) who is not a persona-non-grata to the Government of India

(iv) who is not considered an undesirable person and is not the subject of a negative list or any warning circular or other restrictive list and

(v) who is a person of assured financial standing (the production of a return ticket and availability of sufficient money to spend during his stay in India may be considered sufficient for this purpose) .

Application procedures for getting a Conference VISA

(i) Indian Missions are authorized to issue Conference visas to delegates on production of an invitation to a conference/seminar/workshop being organized in India by a Ministry or Department of the Government of India, State Governments or UT Administrations, Public Sector Undertakings, Central Educational Institutions, Public Funded Universities (list of such institutions are available on the website www. education.nic.in and the websites of the University Grants Commission and Association of Indian Universities), or an organization owned and controlled by the Government of India or any State Government / UT, United Nations or its specialized agencies. Missions will process the cases for grant of visas and after satisfying themselves, grant visas to the participants of such events .

(ii) Missions will be required to make a prior reference to the Ministry of External Affairs and Ministry of Home Affairs before granting conference visas to foreigners participating in conferences/ seminars/ workshops etc. in India only in the following cases:-

(a) Participants from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons; and

(b) Participants of conferences/seminars/workshops who are required to visit 'Restricted' or 'Protected' areas in India, or areas affected by terrorism, militancy and extremism etc. viz. Jammu & Kashmir and the North Eastern States(other than the States of Manipur, Mizoram and Nagaland).

In the above cases, Ministry of External Affairs will examine the proposal along with the Ministry of Home Affairs and grant clearance within four weeks. Clearance will be conveyed to the Missions and organizers of the conference. This internal procedure may take four weeks or longer. So delegates from these countries must allow sufficient time for visa processing.

Duration of the Conference VISA

Conference visa will be issued for the duration of the conference and the travelling time. However, the delegates coming to attend conference etc. in India can combine tourism with attending the conference. Missions can, at their discretion, grant visas for the required period. Such visa shall not exceed maximum validity of Tourist Visa, i.e. 6 months subject to usual conditions applicable for grant of the Tourist visa.

Visas to participants covered in the categories mentioned in sub-para (ii) will not be granted for a duration longer than that may be specified by the Ministry of External Affairs and the Ministry of Home Affairs or the minimum period required.

Foreign delegates with Indian roots

All Non-Resident Indians (NRI), who do not possess the Overseas Citizen of India (OCI) or Person of Indian Origin (POI) card, need to apply for a conference visa.

Apply for the Conference VISA Online

Source/FAQ from Ministry of Home Affairs